Effective Date: 26/08/25

The Sooner Society (“we,” “our,” or “us”) values the privacy and security of our members, visitors, and partners. This Privacy Policy explains how we collect, use, and protect your information when you visit our website or engage with our services.

We only collect the minimum information necessary to operate securely and effectively. This may include:

• Personal Information (provided voluntarily): name, email address, or contact details submitted via forms or communication channels.
   
• Technical Information: IP address, browser type, device information, and usage data collected automatically via cookies or analytics tools.
   
• Membership Information (if applicable): data required to verify membership or participation in The Sooner Society, such as unique member IDs.
   

We do not knowingly collect information from minors.

Your information may be used for:

• Verifying identity and granting access to member-only areas.
   
• Responding to inquiries, requests, or support needs.
   
• Improving site performance, functionality, and security.
   
• Communicating updates, invitations, or news related to The Sooner Society.
   
• Complying with legal or regulatory obligations.
   

We will never sell or trade your information to third parties.

We may share information only in the following limited circumstances:

• Service Providers: trusted partners who help us maintain the website, under strict confidentiality agreements.
   
• Legal Compliance: if required by law, regulation, or valid legal process.
   
• Group Operations: where necessary to verify membership or enable internal coordination.
   

• We may use cookies or similar technologies to enhance website performance and user experience.
   
• You can control or disable cookies in your browser settings, though some features may not function properly without them.
   

We implement industry-standard measures to protect your personal information against loss, theft, misuse, or unauthorized access. These include:

• Encrypted communications (SSL/TLS).
   
• Limited access to personal data by authorized administrators only.
   
• Regular monitoring for vulnerabilities and security updates.
   

We retain personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law.

Depending on your jurisdiction, you may have the right to:

• Access the personal data we hold about you.
   
• Request corrections or updates.
   
• Request deletion of your personal data.
   
• Opt out of non-essential communications.
   

To exercise these rights, please contact us at info@thesoonersociety.org

Our website may link to third-party sites. We are not responsible for the privacy practices or content of those external websites.

We may update this Privacy Policy from time to time. The revised version will be posted on this page with an updated effective date.

If you have questions or concerns about this Privacy Policy, please reach out:
The Sooner Society
Email: info@thesoonersociety.org